How to Apply for Jobs via Email

How to Apply for Jobs via Email: A Guide

There are many reasons why you might want to apply for jobs via email.

Maybe it’s because you don’t have the time or resources to print out a physical resume.

Perhaps you’re sick and can’t make it into an office in person.

No matter how old you are, how much experience you have, or how qualified you are, applying for jobs via email is an option that should be on your radar!

In this guide, we’re going to break down how to do just that – how to apply for jobs via email successfully!

When to Send a Job Application via Email

If you’re thinking about applying for a job via email, it’s best not to do so until the company has openly expressed interest in applicants.

Some employers don’t want candidates applying when there isn’t a position available.

This means you should wait until the company posts the job opening online.

You can find job openings by going to a company’s website and looking for a link that says “careers.”

How Do I Apply for Jobs via Email?

How to Apply for Jobs via Email

Add the Recipient’s Email Address Last

Before anything else, make sure not to put the recipient’s email address in the “To” section until your email is fully drafted and ready to send.

This can save you the heartache of accidentally sending your email to your prospective employer before it’s ready.

Use a Professional Email Address

It’s essential to use a professional email address when applying for jobs via email.

It gives the employer an idea of how you’ll represent their company.

A professional email address will show some degree of detail and thoughtfulness!

Don’t use an email address like

Choose a Clear and Concise Subject Line

Try to be as concise and straightforward as possible with your subject line.

This makes it easier for the employer to identify that you’re applying.

This will make their process run more smoothly!

Make sure always to include the job title that you are applying for.

Here’s an example:

“Job Application – Sales Representative”

Use a Formal Greeting

When you send a job application via email, it’s essential to use a formal greeting.

An excellent way to do this is by using “Dear” and then the recipient’s name.

This will help them understand that they’re reading an official email!

If you’re not sure of the hiring manager’s name, read this article to learn how to find out.

Here are some examples:

Dear Jenni

Dear Mr. Hamilton

Be Focused and Brief

How to Apply for Jobs via Email - Be focused and brief

The goal of an application email is to be succinct.

It’s best not to go on and on about how much you love the company or how excellent your skills are.

Instead, focus on how specifically you can help their company!

For example:

“I have five years of experience in customer service.”

Describe Why You’re an Ideal Candidate

Your email should explain how you are the perfect candidate for the job.

This means that your resume and cover letter will need to be tailored accordingly!

For example, if you’re applying for a job as a customer service rep, make sure to highlight how excellent you are with customers in your cover letter.

If this isn’t something you have experience in, how about highlighting how you’ve successfully handled difficult situations?

Adding a few sentences like this can help to set you apart from other applicants.

Use Bullet Points and Numbers

Use bullet points to describe what would make you the best candidate for the job in your email.

This is helpful because it shows you can be concise.

For example:

  • I am a fast learner who is eager to work hard.

If the job posting asks for three years of customer service experience, then you should list how you have three years of customer service experience.

This way, the employer understands how your skills align with what they’re looking for!

The Closing Statement

In your closing statement, you should mention how you’re looking forward to hearing from them soon.

This is a friendly way of showing how excited and committed you are!

It also makes it clear how you want to hear back from the employer.

Here are some examples:

I look forward to hearing your thoughts on my application.

I hope we can work together soon!

Please let me know if you have any questions.

Include an Electronic Signature

When you apply for jobs via your email, it’s essential to include a signature.

It will set you apart.

This is how you’re representing yourself to the company.

Not having a signature on your email may make them think you aren’t professional or don’t care about the job!

You can use this free tool to download an image of your signature to include in your email.

Contact Details

How to Apply for Jobs via Email contact info

Be sure to include your contact details below your signature.

This should include your full name, how they can reach you via phone, email, and maybe mail.

Think about how easy it will make the employer’s job to contact you!

Attach Your Resume and Cover Letter

Lastly, you should attach your resume and cover letter to the email.

Please be sure that these files are in PDF format!

This will make them more accessible for the employer to read.

Do not forget this step!

Template #1 – Application Email

Dear Adam,

I hope you are well.

The purpose of this email is to apply for the open inside sales representative position.

I have five years of experience in inside sales, and I’m looking for a company I can grow with.

  • I’m a fast learner who is eager to work hard.
  • I thrive under pressure and a quota.
  • I’m obsessed with developing my communication skills.
  • I’m dedicated to becoming a master of product knowledge.
  • I get satisfaction from handling a client’s objections.

Please find my attached resume and cover letter. Please let me know if you have any questions.

 I look forward to hearing from you.



John Doe

How Do I Make My Email Stand out From the Crowd?

When you’re applying for a job via email, how do you make sure your email stands out?

One way is by following up with the hiring manager.

If they don’t respond within three days, send them a follow-up email.

This is how you show how committed and eager you are to work for the company!

Template #2 – Follow Up Email

Dear Adam,

I wanted to follow up with you about my application for your open inside sales position. I hope you’ve had time to review my resume and cover letter.

I really would love to find out how I can help your company succeed!

Please let me know if you have any questions about how I might fit into this role.

Thank you so much for taking the time to review my application, Adam!



John Doe

Frequently Asked Questions

How Long Should I Wait for a Reply?

It’s vital to follow up with the hiring manager if they don’t reply within three days.

Be sure that you send a polite and professional email, following all of the guidelines we’ve gone over!

You should never send more than two emails before attempting to call the hiring manager on the phone. Make sure to leave a voicemail!

How Long Should a Job Application Email Be?

A good rule of thumb is to keep your email brief and focused.

It’s best not to exceed two paragraphs or 100-200 words in length.

Are There Better Ways to Apply for a Job?

There are many different ways to apply for a job.

You can post your resume on professional websites, attend networking events or even use social media!

Is Email Outdated?

Many companies still use email as their primary form of communication.

It’s essential to follow all the guidelines we’ve gone over so that your application doesn’t get overlooked!

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